ProntoForms Quick Start

This topic has everything you need to know to get started with ProntoForms. Follow the steps to create and submit your first ProntoForms form.

Info:Don't have an account yet? Go to the ProntoForms website to request a demo or start a trial.

Contents

Download the mobile app

  1. Go to your device's app store.
  2. Search for ProntoForms and download the app.

  3. Open the app and sign in.

    Notice the four main sections:

    • Forms—includes a list of all the forms available for you to fill out.
    • Inbox—includes all the forms your supervisor dispatched for you to work on.
    • Drafts—includes all the forms you partially completed and saved as drafts.
    • Sent—includes all your submitted forms.

Build a form

Create a new form

  1. Go to the Web Portal, and sign in.

  2. Go to MANAGE FORMS > Create New Form, and then select Build a Mobile Form.
  3. Enter a name for your form. For this example, use the name Site Inspection.

  4. Select Save.

    Result: The Form BuilderClosed The Form Builder is the tool that form designers use to create forms. In the Form Builder, accessed from the ProntoForms Web Portal, form designers can add and edit pages, sections, and questions, as well as attach data destinations and configure the form's settings. opens with a default page, a default section, and a default question.

    Note:Each page must have at least one section, and each section must have at least one question.

  5. Change the name of the default page and section:

    1. Select the menu next to the page or section name as shown in the following image.

      Select the menus next to the Section and Page names for the options Edit, Copy, Move, and Delete.

    2. Select Edit.
    3. Name the page Customer Information, and the section Contact Information.
    4. Select SAVE.

Add questions to your form

  1. In the Form Builder, select ADD A QUESTION.

    Result: The Question Type menu opens.

  2. Select Text Field.

  3. In the Question Text field, enter Company Name and select SAVE.

    Result: You created your first question.

  4. Add four more questions with the Text Field question type. In the Question Text field, enter the following:

    • Address
    • Contact Name
    • Email
    • Phone Number
    Tip:You can delete questions by selecting the menu next to the question text as shown in the following image:

    Select the menu next to the question text for the copy question and delete question options.

    Try it with the default question that the system generated when you created your form.

Save and deploy your form

  1. Select SAVE AND DEPLOY.

    Result: The system prompts you to confirm that you want to deploy the form.

  2. Select DEPLOY.

    Result: The system makes the form available in your Mobile App.

  3. ReconcileClosed The term "reconcile" refers to a send/receive action between the mobile app and the ProntoForms server. This synchronizes new form versions, data sources, and dispatches from the Web Portal to the mobile app to ensure that mobile users are working with up-to-date resources. This also synchronizes new form submissions from the mobile app to the Web Portal to ensure that work completed by a mobile user gets properly submitted and sent through data destinations. A reconcile can be manually or automatically initiated and requires network connectivity. your Mobile App as shown in the following image.

    The home page of the iOS mobile app. Select the circle of arrows in the bottom left of the page to reconcile the app.

    Result: Your form is now visible in the Forms section of your Mobile App.

Submit a form

  1. Open the ProntoForms Mobile App.

  2. Select Forms.

    Result: The Forms page opens with a list of all your available forms.

  3. Select the new form you created, Site Inspection.
  4. Select the Customer Information page.

  5. Answer the questions in the form. The following is an example of the form filled out.

    Answer the questions in the form.

  6. Select Send.

    Result: The Mobile App prompts you to confirm that you want to send your form.

  7. Select Send to confirm.

    Result: The Mobile App confirms your submission.

View your submitted form

  1. Go to the Web Portal and sign in.

  2. Go to

    Data & Analytics > Submissions (by Form) > FormName > Continue
    or
    Manage Forms > FormName > Go to submissions

    Result: The Web Portal displays the Form Submissions page for the selected form. The Form Submissions page displays forms from the last 30 days.

  3. Select the Reference Number of your Form Submission as shown in the following image.

    Select the reference number to go to the Form Submission details page

    Result: The Form Submission details page opens. In this page, you can see all the answers you submitted from your mobile device.