Google Drive Data Destination


The Google Drive data destination sends submitted forms to a folder in a Google Drive account. Create custom file and folder names based on data in the form to logically organize and manage files. TrueContext can send submitted form data to your personal My Drive or to your company’s Shared drives.

To set up a destination, follow the instructions here: Creating and Managing Data Destinations

Data destinations automatically back up data collected in the field. They reduce the need to visit the web portal by making submitted forms available through the services you already use. Different documents can also be sent to different services with a single form submission. Read here for more information on data destinations.

Google Drive is a cloud storage service that makes stored files available from anywhere, on a number of desktop or mobile device environments. Files can be shared with others to enable seamless collaboration and communication out in the field. Looking for two-way integration? Read more about how TrueContext connects with Google services.

File Configuration

Send attachments in separate files, alongside the Form Submission Document. Optionally choose to send attachments (images, signatures, barcodes, etc) to Google Drive as separate files.

You can choose to send documents and file attachments to either your personal My Drive or to your company’s Shared drives.

Note:If you don’t include the name of your Shared drive, the system defaults to your personal My Drive.

Form Submission Document Folder Expression

This is the Google Drive folder your documents will be sent to. If the folder doesn't exist yet, it will be created.

  • Single folder: Enter the folder name. For a folder named "Inspections", enter "Inspections".
  • Multiple folders: Use Data Reference Expression Language.
    • %f - to sort submissions into folders named after the form.
    • %u - to sort submissions into folders named after the user submitting the form.
    • %a[Question Label] - to sort submissions into folders named with the answer to a chosen question.
    • Optionally add static text for formatting - eg.  "%f -- %a[Customer Name]"
  • Subfolders: Enter a forward slash (/) following the first folder, and then the name of the subfolder.
    • %f/%a[Customer Name] - to sort submissions into folders named after the form, and subfolders named after customers.

Testing and Troubleshooting Data Destinations

Data destinations should be configured and tested carefully before using them in production. This is key to ensuring that TrueContext data is received correctly. Please consult the recommendations for testing and troubleshooting data destinations.