Steps to Set Up Translations for a Multi-Language Document

A Multi-Language Document is an output document that’s linked to a Multi-Language Form A Multi-Language Form is a form that’s set up with different translations so that field users can choose their preferred language. Translated content includes page and section names, question text, help text, and other form content.. The output document renders in the language selected when the form first opens. For example, if a user chooses to display the form in Japanese, the system renders the Multi-Language Document in Japanese. This topic describes the steps to set up translations for a Multi-Language Document if required.

Tip:If you don’t have any content to translate, you don’t need to set up Additional Languages.

Even if you don’t upload or activate a language, the system translates most of the document for you. The system automatically translates metadata and other system-generated content in your PDF, Word, and HTML documents based on the selected language. You don’t need to perform any additional setup.
You only need to set up translations if your headers, footers, properties, or other document details require translation. For example, if your document details only include DREL Data Reference Expression Language (DREL) is used to get form data and metadata and add it to a string, such as dates, usernames, or answers to questions in forms., you don’t need to set up translations.

Available as an add-on to the Advanced and Enterprise tiers:

Essentials

Advanced +Add-on

Enterprise +Add-on

Contents

Steps to Set Up Translations for a Multi-Language Document

Prerequisites
Set up a standard PDF, Microsoft Word, or HTML Multi-Language Document
Add languages to your document

Prerequisites

Your TrueContext account must be on the Advanced or Enterprise tier and have the Multi-Language add-on.
You must be either a TrueContext Admin user or a member of a FormSpace FormSpaces are where forms are stored and organized in the TrueContext Web Portal. A TrueContext Team may have multiple FormSpaces, depending on their needs. Admins can set FormSpace permissions to control which users have access to the forms in that FormSpace. group with Can Create permissions.

Set up a standard PDF, Microsoft Word, or HTML Multi-Language Document

Navigate to the PDF, Microsoft Word, or HTML document you want to set up. You can choose a new or existing document.
- To create a new document:
  
  MANAGE FORMS > Documents > CREATE DOCUMENT
  
  Select the type of document that you want to create.
- To edit a document:
  
  MANAGE FORMS > Documents > Document Name > EDIT DOCUMENT
Info:The topic PDF, Word, and HTML Documents describes how to set up these documents in more detail.
Select a Source Language. This is the language you use to enter the following document details:
- Output File Properties
- Document header
- Document title
- Additional Information
- Footer
- Table column headers you set in your Table Layout
Info:The document translation file includes these document details.
Optionally enter or edit the document details. For example, if you selected French as the Source Language, enter the footer information in French.
When you finish setting up the document, select Create or Update .
Did you add or edit document details in step 3?
- If yes, go to the procedure Add languages to your document.
- If no, your document is ready to use.

Add languages to your document

Tip:If you don’t have any content to translate, you don’t need to set up Additional Languages.

Even if you don’t upload or activate a language, the system translates most of the document for you. The system automatically translates metadata and other system-generated content in your PDF, Word, and HTML documents based on the selected language. You don’t need to perform any additional setup.
You only need to set up translations if your headers, footers, properties, or other document details require translation. For example, if your document details only include DREL, you don’t need to set up translations.

Navigate to your Multi-Language PDF, Microsoft Word, or HTML document (MANAGE FORMS > Documents > Document Name).
Select MANAGE LANGUAGES.

Result: The system opens the Manage Languages page.
In the Additional Languages section, select a language from the list.
Select Download to get an Excel file that contains the translation strings for all translatable Document content.

Result: The system generates a translation file (.xlsx) that contains all translatable text in the Document.

The translation file has the structure shown in the following illustration.

Info:The topic How Multi-Language Translation Files Work: Translation file details provides guidelines and tips for working with the translation files.
Add comments for your translator (optional) to provide more information about a translation string. For example, you could provide the translator with synonyms to make the meaning clear. Send the file for translation.
Complete the translation file:
1. Add translations for all of the strings.
2. If the changes_occurred column has an x in it, and you’ve updated the translation, delete the x.
3. Once the translation file is complete, UPLOAD the file.
Note:To upload the translation files successfully, you must keep all five column headings exactly the same as in the downloaded file.
To make the translations available, set the language to Active.
Select ADD LANGUAGE to set up another language. Repeat steps 3-7 for each additional language up to a maximum of 10.
Select Update to save your changes.

Info:Remember to add the Multi-Language Document to the Multi-Language Forms that you want to use it for.