Add a Multi-Language Document to a Form

A Multi-Language Document is an output document that’s linked to a Multi-Language Form A Multi-Language Form is a form that’s set up with different translations so that field users can choose their preferred language. Translated content includes page and section names, question text, help text, and other form content.. The output document renders in the language selected when the form first opens. For example, if a user chooses to display the form in Japanese, the system renders the Multi-Language Document in Japanese.. You can add a Multi-Language Document to a form, to a Data Destination A Data Destination specifies where to send data from a submitted form. You can use Data Destinations to automate data sharing and storage, routing data to a specific service (such as email or cloud storage) in several different formats., or both. This topic describes the steps to add a Multi-Language Document as the output for a Multi-Language Form.

Available as an add-on to the Advanced and Enterprise tiers:

Contents

• Add a Multi-Language Document to a Form
• • Prerequisites
  • Steps to add a Multi-Language Document to a Multi-Language Form
  • Steps to attach a Multi-Language Document to a Data Destination

Prerequisites

• Your TrueContext account must be on the Advanced or Enterprise tier and have the Multi-Language add-on.

• You must be either a TrueContext Admin user or a member of a FormSpace FormSpaces are where forms are stored and organized in the TrueContext Web Portal. A TrueContext Team may have multiple FormSpaces, depending on their needs. Admins can set FormSpace permissions to control which users have access to the forms in that FormSpace. group with Can Create permissions.

• You must have a Multi-Language Form set up.

• You must have a Multi-Language Document set up.

  Tip:Check that your Multi-Language Form and Multi-Language Document have the same Additional Languages set up.

• If you want to attach the document to a Data Destination, you must set up a Data Destination that supports or requires Documents.

Steps to add a Multi-Language Document to a Multi-Language Form

1. Open your Multi-Language Form in edit mode (MANAGE FORMS > List Forms > Form Name > EDIT FORM).

2. Go to SETTINGS > Documents.

3. On the Documents available for download field, start typing the name of your Multi-Language Document, and then select it from the list.

   Tip:Remember to Save and Deploy the form when you’re ready to make it available to your field users.

   Result: When a user submits the form, you can download the document from the Web Portal or using the TrueContext API. Users can also access the document from the TrueContext Mobile App Search and Sent lists.

   Info:The document renders in the form’s selected language. If the document doesn’t have the selected language set up as an Additional Language, the document renders in the Source Language. The topic How Multi-Language Documents Work describes how the system renders the document in more detail.

Steps to attach a Multi-Language Document to a Data Destination

1. Open your Multi-Language Form in edit mode (MANAGE FORMS > List Forms > Form Name > EDIT FORM).

2. On the DESTINATIONS tab, select Add a Data Destination.

3. Select a Data Destination that supports or requires Documents.

4. In the Documents to attach field, start typing the name of your Multi-Language Document, and then select it from the dropdown.

   Tip:Remember to Save and Deploy the form when you’re ready to make it available to your field users.

   Result: When a user submits the form, the Data Destination executes and sends a copy of the document.

   Info:The document renders in the form’s selected language. If the document doesn’t have the selected language set up as an Additional Language, the document renders in the Source Language. The topic How Multi-Language Documents Work describes how the system renders the document in more detail.